WhatsApp fee reminders · batches & packages · free on mobile

Free Fee Management Software for Music academies in India

Instrument slots, theory groups, and exam fees — music teachers juggle timetables and money on the same phone. TutorPe handles monthly tuition, per-lesson slot, trinity / exam fee on one student profile — partial cash/UPI payments, WhatsApp reminders you edit before sending, PDF receipts, and attendance. Free, no credit card.

Try TutorPe free — 2 min setupSee exactly how it works here

No Play Store download · Works as PWA on Android & iPhone

Music fees in context — instrument, lesson slot, grade exam charge, balance, and receipt.

One learner. Weekly slots, monthly tuition, and a grade exam — all in tune.

See how Arjun’s guitar fees stay clear before exam registration closes

Music academies sell both teaching time and milestones. This workflow keeps a learner’s regular lesson fee, instrument batch, exam charge, part payments, and receipt on one profile.

  1. 01 · When his lesson plan changes

    The learner keeps the right fee when weekly slots change

    What happens

    Arjun moves from one lesson to two lessons a week, so his monthly fee is no longer the same as the beginner group.

    In TutorPe

    Keep him in the Guitar Grade 3 batch and set the correct fee on his student profile; his payment history remains attached.

    So you get

    The teacher sees Arjun’s real fee without maintaining a second timetable spreadsheet.

  2. 02 · At Trinity registration

    Exam money stays separate from monthly lessons

    What happens

    The ₹4,500 grade-exam charge is due now, while September tuition has already been paid.

    In TutorPe

    Add Trinity exam as a one-time fee. Monthly tuition stays paid and the exam balance gets its own collection trail.

    So you get

    No one mistakes exam money for tuition when the registration deadline arrives.

  3. 03 · When the parent pays in two parts

    Part payment, exact balance, and receipt stay together

    What happens

    Arjun’s parent sends ₹2,500 now and the remaining ₹2,000 next week.

    In TutorPe

    Log the first UPI payment, send its PDF receipt, and remind later for only the ₹2,000 balance.

    So you get

    The front desk, teacher, and parent all see the same dated payment story before exam day.

The aha moment

Before the recital, you know what was paid for lessons and what was paid for the exam

Open Arjun’s profile: monthly tuition paid, exam fee partly paid, ₹2,000 remaining, and the last receipt ready to share — without searching the parent chat.

  • Instrument batch clear
  • Monthly fee separate
  • Exam balance ₹2,000
  • PDF receipt shared

Fee management built for Music academies

Monthly tuitionPer-lesson slotTrinity / exam feeInstrument rental

Music academies sell time: 30-minute slots, shared theory class, weekend ensemble. A student upgrades from twice to thrice a week; fee changes. Exam registration arrives as a lump sum parents forget until the week before.

Cancellations and reschedules make 'who paid for March' harder than teaching ragas. UPI screenshots in chat are not a ledger.

One student list, batch tags for instrument/level, partial payments, PDF receipt on WhatsApp — free core software built for Indian music schools.

Teachers with 40+ weekly slots lose hours monthly reconciling cash at the centre vs UPI from home.

Common fee headaches — and how TutorPe fixes them

  • 01 · Slot-based fee changes

    Update monthly fee per student when schedule changes — history stays on profile.

  • 02 · Exam & material spikes

    Trinity/grade exam fee or instrument rent goes in as a one-time fee beside tuition — part payments allowed, receipt included.

  • 03 · Parent pays from office

    Instant PDF after you log UPI — ends 'I already paid' before recital.

Go deeper

Frequently asked

Home music tuition or multi-room academy?
Both — scales from 10 students to 150+ with batch filters.
Track cash collected at studio front desk?
Yes — cash, UPI, bank; each payment dated and receipt-ready.
How do I collect Trinity or grade exam fees?
Add 'Exam / grade fee' as a one-time fee on the student. It stays separate from monthly tuition, allows part payment, and prints its own receipt.

₹48,500

avg overdue visible on day one

6 hrs

saved weekly on fee follow-ups

2 min

to send first WhatsApp reminder

More for music academies and similar centres

Related fee pages, city guides, and free tools you can use before creating an account.

Pricing

₹0/ forever

Unlimited students. No credit card. No UPI charges. Full app — see complete feature list.

Try TutorPe free — 2 min setup
  • Unlimited students
  • Fee Intelligence AI (unlimited)
  • WhatsApp reminders & bulk remind
  • 20 AI message credits/month
  • Partial payments + PDF receipts
  • Excel import & PWA install

Comparing paid apps? How TutorPe compares to other fee apps

Add your first student in 2 minutes

Import from Excel or add manually — send your first WhatsApp fee reminder today. Free for tutors, coaching centres, and academies in Delhi, Mumbai, Pune, Jaipur, and all of India.

Start free — add students now

No credit card · No Play Store · PWA install from Chrome