WhatsApp fee reminders · batches & packages · free on mobile

Free Fee Management Software for Sports academies in India

Football, badminton, swimming — multi-sport academies need one ledger for every programme parents enroll in. TutorPe handles monthly membership, camp / clinic fee, quarterly plan on one student profile — partial cash/UPI payments, WhatsApp reminders you edit before sending, PDF receipts, and attendance. Free, no credit card.

Try TutorPe free — 2 min setupSee exactly how it works here

No Play Store download · Works as PWA on Android & iPhone

One sports ledger for age batches, memberships, camps, jersey charges, and tournament fees.

One player. Age batch, monthly coaching, jersey, and tournament — one professional ledger.

See how Vihaan’s football account is managed before tournament travel

Sports academies collect more than coaching fees. This workflow shows how TutorPe separates the player’s regular plan from jersey and tournament charges while attendance and follow-up context remain visible.

  1. 01 · At month start

    Every player stays in the correct sport and age batch

    What happens

    Vihaan is in U-14 football, while his sibling attends the weekend badminton programme on the same parent number.

    In TutorPe

    Keep separate player profiles and batches with their own fees, while the shared parent contact remains easy to identify.

    So you get

    A payment or batch change never lands against the wrong child or sport.

  2. 02 · When the squad is selected

    Tournament and jersey money stay outside monthly coaching

    What happens

    Vihaan’s September coaching fee is paid, but ₹1,200 jersey and ₹3,000 travel charges are newly due.

    In TutorPe

    Add Jersey and Tournament travel as one-time fees, separate from his monthly plan.

    So you get

    The coach can check who is financially cleared without marking paid coaching as overdue again.

  3. 03 · Before the final practice

    Attendance and pending balance guide the right follow-up

    What happens

    Vihaan has missed two practices and still owes part of the travel charge.

    In TutorPe

    Use his attendance and fee context to prioritise a personal parent call, then log the payment and share a receipt.

    So you get

    You solve the dropout risk and travel balance before the team bus is booked.

The aha moment

At squad confirmation, every charge has a clear status

Vihaan’s profile shows coaching paid, jersey paid, tournament travel partly paid, attendance visible, and the exact balance ready for one polite reminder.

  • Age batch clear
  • Monthly plan paid
  • Kit fee separate
  • Travel balance visible

Fee management built for Sports academies

Monthly membershipCamp / clinic feeQuarterly planEquipment / jersey

Sports academies run school tie-ups, weekend camps, and year-round squads. The same child might do football on Tuesday and fitness on Saturday — parents expect one professional fee experience.

Heavy ERPs want 40-field setup; you want to know who owes ₹4,500 before today's session starts.

Simple mobile ledger, batch per sport, partial payments, income report when owner reviews monthly numbers.

Multi-program families are your best referrers — sloppy balances lose both sports enrollments at once.

Common fee headaches — and how TutorPe fixes them

  • 01 · Camp week enrolment spike

    Add walk-ins fast; collect admission + camp fee without losing track.

  • 02 · Jersey + fees bundle

    Kit, jersey, and tournament money go in as one-time fees on the same player profile — monthly membership stays clean.

  • 03 · Absent but fee due

    Attendance + overdue together — Fee Intelligence prioritizes chase list.

Go deeper

Frequently asked

Cricket-only vs multi-sport centre?
Use batches per sport; same tools for all programmes.
Install from Play Store?
No — PWA in browser, lightweight on coach phones.
Can I track kit, jersey, and tournament fees separately?
Yes. Each is a one-time fee on the player, collected on its own timeline with its own receipt — the monthly or season fee never shifts.

₹48,500

avg overdue visible on day one

6 hrs

saved weekly on fee follow-ups

2 min

to send first WhatsApp reminder

More for sports academies and similar centres

Related fee pages, city guides, and free tools you can use before creating an account.

Pricing

₹0/ forever

Unlimited students. No credit card. No UPI charges. Full app — see complete feature list.

Try TutorPe free — 2 min setup
  • Unlimited students
  • Fee Intelligence AI (unlimited)
  • WhatsApp reminders & bulk remind
  • 20 AI message credits/month
  • Partial payments + PDF receipts
  • Excel import & PWA install

Comparing paid apps? How TutorPe compares to other fee apps

Add your first student in 2 minutes

Import from Excel or add manually — send your first WhatsApp fee reminder today. Free for tutors, coaching centres, and academies in Delhi, Mumbai, Pune, Jaipur, and all of India.

Start free — add students now

No credit card · No Play Store · PWA install from Chrome