WhatsApp fee reminders · batches & packages · free on mobile

Free Fee Management Software for Dance academies in India

Bharatanatyam to Bollywood — age-wise batches, costumes, and annual shows mean fee structures coaching ERPs never understand. TutorPe handles monthly batch fee, annual registration, costume / event charges on one student profile — partial cash/UPI payments, WhatsApp reminders you edit before sending, PDF receipts, and attendance. Free, no credit card.

Try TutorPe free — 2 min setupSee exactly how it works here

No Play Store download · Works as PWA on Android & iPhone

One dance ledger for batch fees, siblings, costume charges, partial payments, and receipts.

One family. Two dancers. Four kinds of fees — still one clear answer.

See how the Verma family is managed before annual-day rehearsal

Dance academy fees are not just monthly tuition. This story shows how TutorPe keeps batch fees, siblings, costume money, partial payments, and receipts clear without adding another spreadsheet.

  1. 01 · At monthly fee time

    Each child keeps the right batch and fee

    What happens

    Ananya pays ₹2,500 for Bharatanatyam; Aarav pays ₹1,800 for Bollywood. Their mother uses one phone number.

    In TutorPe

    Create separate student profiles and use the same parent WhatsApp number. TutorPe shows the siblings together without mixing their balances.

    So you get

    A batch change or sibling concession stays with the right child — no fragile family spreadsheet row.

  2. 02 · Before costumes are ordered

    Add costume money without disturbing monthly tuition

    What happens

    Ananya needs a ₹2,200 costume charge for annual day, while her September batch fee is already paid.

    In TutorPe

    Add Costume as a one-time fee on Ananya’s profile. It gets its own balance and receipt trail.

    So you get

    Paid tuition stays paid; costume due stays due. You can check the vendor list with confidence.

  3. 03 · 12 days before the show

    Remind only for the amount that is actually pending

    What happens

    The parent has paid ₹1,200 toward the costume and promises the remaining ₹1,000 after the weekend.

    In TutorPe

    Record the partial payment, then send an editable WhatsApp reminder for the ₹1,000 balance.

    So you get

    No embarrassing ‘full fee due’ message reaches a parent who already paid part of it.

  4. 04 · At rehearsal check-in

    Attendance and fee context stay on the dancer

    What happens

    A dancer has missed rehearsals and still has a balance — two signals that deserve a personal call.

    In TutorPe

    Mark attendance as usual. TutorPe can flag fee-plus-absence risk and keep the dancer high on the follow-up list.

    So you get

    You follow up before the child quietly drops out, not after choreography has already changed.

The aha moment

At costume handover, there is one version of the truth

Open Ananya’s profile and answer immediately: tuition paid, ₹1,200 costume received, ₹1,000 left — with dated history and a receipt for the parent.

  • Monthly fee separate
  • Costume balance ₹1,000
  • Sibling accounts clear
  • PDF receipt ready

Fee management built for Dance academies

Monthly batch feeAnnual registrationCostume / event chargesSummer camp package

Dance academies bill for more than class hours. Parents pay monthly batch fees, annual registration, costume money before the annual day, and sometimes a separate summer intensive. Kids join mid-term; siblings get concessions; one parent pays, two kids train.

When fee arguments happen in the waiting area, referrals die. You need professional WhatsApp receipts and clear balances without hiring an accountant for 80 students.

TutorPe tracks batch fees, extras, and partials on one student profile. Remind politely before rehearsal week, not after the costume vendor calls.

Event season (annual day, competitions) can double admin load — centres without digital ledgers miss costume balances while focusing on choreography.

Common fee headaches — and how TutorPe fixes them

  • 01 · Costume + tuition on one parent

    Costume and annual-day money go in as one-time fees, separate from the monthly batch fee — balance visible before you hand over the lehenga.

  • 02 · Irregular attendance, fixed monthly fee

    Attendance + fee together show who is slipping — Fee Intelligence flags at-risk students.

  • 03 · Sibling discounts

    Per-student fee; no spreadsheet row that breaks when one child changes batch.

Go deeper

Frequently asked

Works for Bharatanatyam, Kathak, and Western dance batches?
Any fixed monthly or package fee model. Separate batches by style, age, or level.
Can I send fee reminders in English?
Yes. Templates and AI drafts start in English. You edit every WhatsApp message before send.
How do I track costume and annual day fees?
Add them as one-time fees on each student. Monthly fees, due dates, and reminders stay untouched, and each collection gets its own receipt.

₹48,500

avg overdue visible on day one

6 hrs

saved weekly on fee follow-ups

2 min

to send first WhatsApp reminder

More for dance academies and similar centres

Related fee pages, city guides, and free tools you can use before creating an account.

Pricing

₹0/ forever

Unlimited students. No credit card. No UPI charges. Full app — see complete feature list.

Try TutorPe free — 2 min setup
  • Unlimited students
  • Fee Intelligence AI (unlimited)
  • WhatsApp reminders & bulk remind
  • 20 AI message credits/month
  • Partial payments + PDF receipts
  • Excel import & PWA install

Comparing paid apps? How TutorPe compares to other fee apps

Add your first student in 2 minutes

Import from Excel or add manually — send your first WhatsApp fee reminder today. Free for tutors, coaching centres, and academies in Delhi, Mumbai, Pune, Jaipur, and all of India.

Start free — add students now

No credit card · No Play Store · PWA install from Chrome