WhatsApp fee reminders · batches & packages · free on mobile

Free Fee Management Software for Martial arts academies in India

Belt batches, grading fees, and kit sales — karate & taekwondo academies need quarterly discipline, not school ERP complexity. TutorPe handles quarterly fee, monthly membership, belt grading fee on one student profile — partial cash/UPI payments, WhatsApp reminders you edit before sending, PDF receipts, and attendance. Free, no credit card.

Try TutorPe free — 2 min setupSee exactly how it works here

No Play Store download · Works as PWA on Android & iPhone

Your dojo ledger — belt level, quarterly fee, grading, uniform charges, and payment proof.

One student. Quarterly training, belt grading, and uniform — no dojo-door dispute.

See how Kabir’s account is handled before yellow-belt grading

A martial arts academy does not bill like school tuition. TutorPe keeps belt level, quarterly training fee, grading charge, uniform money, reminders, and receipts in the same student context.

  1. 01 · At the start of the quarter

    Quarterly training fee follows the correct belt batch

    What happens

    Kabir trains with the yellow-belt evening group and pays quarterly, unlike monthly adult members.

    In TutorPe

    Save his belt/level and batch on the profile with his ₹4,500 quarterly fee.

    So you get

    Filter the correct group before class instead of checking mixed monthly and quarterly rows.

  2. 02 · When grading is announced

    Grading and uniform do not overwrite training fees

    What happens

    Kabir needs a ₹1,200 grading charge and a ₹1,800 uniform while his quarterly training fee is already cleared.

    In TutorPe

    Add Grading and Uniform as separate one-time fees on Kabir’s profile, each with its own balance.

    So you get

    The academy knows exactly who is cleared for grading and who still owes for kit.

  3. 03 · Before the grading list closes

    The parent receives the right reminder and proof

    What happens

    Kabir’s parent paid grading but only half of the uniform amount in cash after class.

    In TutorPe

    Record the cash part payment, share the receipt, and send a WhatsApp reminder only for the remaining uniform balance.

    So you get

    There is no ‘we paid everything’ argument at the dojo door on grading morning.

The aha moment

The grading-day answer is visible before students line up

Kabir’s card shows yellow belt, quarterly training paid, grading paid, and uniform balance pending — every amount separate and receipt-ready.

  • Belt level visible
  • Quarter paid
  • Grading paid
  • Uniform balance clear

Fee management built for Martial arts academies

Quarterly feeMonthly membershipBelt grading feeGi / kit charges

Martial arts centres run morning kids batches, evening teens, and weekend adults. Fees are often quarterly with a grading fee every few months and sudden kit orders before tournaments.

When 60 students share two coaches, the senior belt helper cannot also be your accountant. Miss one grading fee entry and parents argue at the dojo door.

Batch by belt or age, set quarterly or monthly fee, track kit charges, remind on WhatsApp, PDF proof — built for Indian dojos, not US gym chains.

Quarterly billing without reminders creates predictable 'March and September' cash crunches — 20% of families pay late without a nudge.

Common fee headaches — and how TutorPe fixes them

  • 01 · Grading fee separate from tuition

    Add grading or uniform as a one-time fee on the student — tracked apart from the monthly fee, part-payable, with its own PDF receipt.

  • 02 · Morning vs evening batches

    Filter overdue by batch so coaches know who to speak to after class.

  • 03 · New joiner mid-quarter

    Pro-rate mentally or set custom fee — partial payments tracked until cleared.

Go deeper

Frequently asked

Karate, taekwondo, MMA, boxing — same app?
Yes. Any batch + fee structure with WhatsApp reminders from your number.
Parents want receipt for quarterly payment?
One-tap PDF share on WhatsApp after logging payment.
Can I collect belt grading and uniform fees separately from monthly fees?
Yes. Add 'Grading / belt exam' or 'Uniform' as a one-time fee on the student. It never touches the monthly due date, accepts part payments, and prints its own receipt.
Can I track belt rank?
Yes. Save White, Yellow, Green or any belt on the student card. It is optional — monthly fees stay the same.

₹48,500

avg overdue visible on day one

6 hrs

saved weekly on fee follow-ups

2 min

to send first WhatsApp reminder

More for martial arts academies and similar centres

Related fee pages, city guides, and free tools you can use before creating an account.

Pricing

₹0/ forever

Unlimited students. No credit card. No UPI charges. Full app — see complete feature list.

Try TutorPe free — 2 min setup
  • Unlimited students
  • Fee Intelligence AI (unlimited)
  • WhatsApp reminders & bulk remind
  • 20 AI message credits/month
  • Partial payments + PDF receipts
  • Excel import & PWA install

Comparing paid apps? How TutorPe compares to other fee apps

Add your first student in 2 minutes

Import from Excel or add manually — send your first WhatsApp fee reminder today. Free for tutors, coaching centres, and academies in Delhi, Mumbai, Pune, Jaipur, and all of India.

Start free — add students now

No credit card · No Play Store · PWA install from Chrome